Festivals are celebrations of life and culture that strengthen community bonds. While festivals are fun to attend, planning for such a large event can be quite stressful and overwhelming. Here are three important tasks to add to your checklist while preparing for the big day.
Choose The Ideal Location
Selecting the right location may seem easy enough, but there is much to consider when searching for the perfect festival venue. For starters, it is important to ensure that the area you have chosen is big enough to hold all of the festival’s attendees with minimal spacing issues. This includes the event-goers, vendors, and entertainers.
The ideal location also has plenty of parking spaces and is readily accessible to various methods of public transportation. Inadequate parking can cause problems in the surrounding community, including heavy traffic. Inaccessibility from train stations and bus stops can discourage people from coming to the festival altogether.
No matter how amazing your festival location is, it is unlikely that there will be available bathrooms outside of the event space, so renting event restroom trailers is crucial to sustaining a sizeable crowd. Calculate how many units will be appropriate for the event and communicate with the rental company to make sure that your estimate is adequate.
Designate Food Vendors
Hosting food vendors is essential for any large public event. Estimate the number of food vendors you will need, then send out vendor applications several months in advance to give applicants plenty of time to submit. This allows you to take your time considering your options, as well.
There should be a variety of vendors at the event to provide festival-goers with a plethora of tantalizing choices. It is also important to host vendors that sell foods that are amenable to certain diets, such as vegetarianism and veganism.
Apply For All Appropriate Permits
Without the necessary licenses and permits, your event is considered illegal. You might incur heavy fines in addition to the cancellation of your festival. That being said, ensure that all of your documentation is in order. Contact the organization that is responsible for overseeing special events in the host city to find out which permits and licenses are required to run your festival.
Planning for a festival takes a lot of time and effort. Be sure to keep these tasks in mind when creating your checklist of pre-festival responsibilities to help you stay on top of things.